# The most used HR, payroll and recruiting tools

As of October 2026, the most used of the 40 HR, payroll and recruiting tools runsonwhat tracks is SAP SuccessFactors, found at 3,154 companies, ahead of Rippling (3,109) and Teamtailor (2,515).

People tools fall into two groups. Recruiting runs on applicant tracking systems (Greenhouse, Lever, Ashby, Workable), whose job boards are public. HR and payroll run on platforms like Rippling, Gusto, Justworks, BambooHR and Workday, with Deel and Remote for employing people in other countries.

The ATS is one of the clearest signals we have, because a company's careers page links to its job board on the vendor's domain.

## HR, payroll and recruiting tools ranked by companies using them

| # | Tool | Companies | Share of category | Last 30 days | Most popular with |
|---|---|---|---|---|---|
| 1 | [SAP SuccessFactors](https://www.runsonwhat.com/reverse/sap-successfactors) | 3,154 | 15% | +153 −3 | 10,000+ employees (30×) |
| 2 | [Rippling](https://www.runsonwhat.com/reverse/rippling) | 3,109 | 15% | +14 −1 | – |
| 3 | [Teamtailor](https://www.runsonwhat.com/reverse/teamtailor) | 2,515 | 12% | +18 −1 | 1,001–5,000 employees (2.7×) |
| 4 | [Greenhouse](https://www.runsonwhat.com/reverse/greenhouse) | 1,688 | 8.0% | +7 −2 | Biotechnology (11×) |
| 5 | [Docebo](https://www.runsonwhat.com/reverse/docebo) | 1,279 | 6.1% | +119 −4 | 5,001–10,000 employees (7.3×) |
| 6 | [UKG Pro](https://www.runsonwhat.com/reverse/ukg) | 1,007 | 4.8% | +34 | 1,001–5,000 employees (9.1×) |
| 7 | [Workable](https://www.runsonwhat.com/reverse/workable) | 885 | 4.2% | −1 | Software (2.6×) |
| 8 | [Recruitee](https://www.runsonwhat.com/reverse/recruitee) | 838 | 4.0% | +1 | Software (2.5×) |
| 9 | [BambooHR](https://www.runsonwhat.com/reverse/bamboohr) | 661 | 3.1% | – | Veterinary (112×) |
| 10 | [Ashby](https://www.runsonwhat.com/reverse/ashby) | 626 | 3.0% | +4 | B2B (170×) |
| 11 | [rexx systems](https://www.runsonwhat.com/reverse/rexx) | 626 | 3.0% | +90 | 1,001–5,000 employees (7.1×) |
| 12 | [Lever](https://www.runsonwhat.com/reverse/lever) | 597 | 2.8% | −1 | Software (3.0×) |
| 13 | [Haufe umantis](https://www.runsonwhat.com/reverse/umantis) | 566 | 2.7% | +145 | 1,001–5,000 employees (8.3×) |
| 14 | [iCIMS](https://www.runsonwhat.com/reverse/icims) | 445 | 2.1% | +2 −1 | 5,001–10,000 employees (26×) |
| 15 | [Personio](https://www.runsonwhat.com/reverse/personio) | 398 | 1.9% | +2 | Software (2.2×) |
| 16 | [Phenom](https://www.runsonwhat.com/reverse/phenom) | 371 | 1.8% | −2 | 10,000+ employees (56×) |
| 17 | [Factorial](https://www.runsonwhat.com/reverse/factorial) | 362 | 1.7% | +5 | 1,001–5,000 employees (2.4×) |
| 18 | [Remote](https://www.runsonwhat.com/reverse/remote) | 269 | 1.3% | +1 | Software (4.7×) |
| 19 | [Radancy](https://www.runsonwhat.com/reverse/radancy) | 200 | 0.95% | – | 10,000+ employees (71×) |
| 20 | [Coursera for Business](https://www.runsonwhat.com/reverse/coursera) | 194 | 0.92% | +4 | Higher Education (25×) |
| 21 | [PageUp](https://www.runsonwhat.com/reverse/pageup) | 194 | 0.92% | – | Higher Education (19×) |
| 22 | [BITE](https://www.runsonwhat.com/reverse/bite-recruiting) | 167 | 0.80% | – | 201–1,000 employees (3.7×) |
| 23 | [Paradox](https://www.runsonwhat.com/reverse/paradox) | 138 | 0.66% | +2 | 10,000+ employees (31×) |
| 24 | [Prospective](https://www.runsonwhat.com/reverse/prospective) | 97 | 0.46% | – | 1,001–5,000 employees (11×) |
| 25 | [softgarden](https://www.runsonwhat.com/reverse/softgarden) | 94 | 0.45% | +2 | 201–1,000 employees (3.4×) |
| 26 | [Avature](https://www.runsonwhat.com/reverse/avature) | 73 | 0.35% | – | 10,000+ employees (61×) |
| 27 | [Madgex](https://www.runsonwhat.com/reverse/madgex) | 68 | 0.32% | – | – |
| 28 | [Talention](https://www.runsonwhat.com/reverse/talention) | 68 | 0.32% | – | Staffing and Recruiting (25×) |
| 29 | [d.vinci](https://www.runsonwhat.com/reverse/dvinci) | 64 | 0.30% | – | – |
| 30 | [Eightfold AI](https://www.runsonwhat.com/reverse/eightfold) | 60 | 0.29% | – | 10,000+ employees (77×) |
| 31 | [Gem](https://www.runsonwhat.com/reverse/gem) | 47 | 0.22% | +2 | – |
| 32 | [BetterComp](https://www.runsonwhat.com/reverse/bettercomp) | 41 | 0.20% | – | 10,000+ employees (87×) |
| 33 | [Findly](https://www.runsonwhat.com/reverse/findly) | 41 | 0.20% | – | – |
| 34 | [Opine](https://www.runsonwhat.com/reverse/opine) | 19 | <0.1% | – | – |
| 35 | [SmashFly](https://www.runsonwhat.com/reverse/smashfly) | 18 | <0.1% | – | – |
| 36 | [Workday](https://www.runsonwhat.com/reverse/workday) | 10 | <0.1% | – | – |
| 37 | [Intellum](https://www.runsonwhat.com/reverse/intellum) | 5 | <0.1% | – | – |
| 38 | [Deel](https://www.runsonwhat.com/reverse/deel) | 4 | <0.1% | – | – |
| 39 | [Gusto](https://www.runsonwhat.com/reverse/gusto) | 4 | <0.1% | – | – |
| 40 | [Justworks](https://www.runsonwhat.com/reverse/justworks) | 1 | <0.1% | – | – |

Share is each tool's part of all 21,003 matches in this category; a company using two tools counts for both.

## How to compare HR, payroll and recruiting tools

- Company size and complexity: a startup's all-in-one platform versus an enterprise HR suite.
- Countries you hire in, and whether you need an employer of record.
- Recruiting volume and structured interviewing features.
- Integration between ATS, HR system and payroll.

## How runsonwhat finds HR, payroll and recruiting tools

HR tools show up in careers pages and embedded job boards, in subdomains that point at the vendor (jobs.example.com), in domain-verification records and in email records used to send offer letters and payroll notices.

## FAQ

### What are the most popular HR, payroll and recruiting tools?

As of October 2026, the most popular HR, payroll and recruiting tools by number of companies using them are SAP SuccessFactors (3,154 companies), Rippling (3,109 companies) and Teamtailor (2,515 companies), according to runsonwhat. SAP SuccessFactors alone accounts for 15% of the 21,003 People & HR matches runsonwhat has, and the top three together for 42%. 40 HR, payroll and recruiting tools have at least one confirmed customer.

### SAP SuccessFactors vs Rippling: which is more popular?

SAP SuccessFactors is more popular: 3,154 companies show public evidence of SAP SuccessFactors, against 3,109 for Rippling, according to runsonwhat (October 2026). Among companies with up to 50 employees, though, Rippling leads: 1,301 against 93. Teamtailor is third with 2,515.

### Which HR, payroll and recruiting tools do small businesses use most?

Among companies with up to 50 employees, the most used HR, payroll and recruiting tools are Rippling (1,301 companies), Teamtailor (653 companies) and Greenhouse (343 companies), according to runsonwhat (October 2026). That differs from the overall ranking, where SAP SuccessFactors leads. The counts cover companies with a known headcount; see each tool's page for the full size breakdown.

### Which HR, payroll and recruiting tools do large companies use most?

Among companies with more than 1,000 employees, the most used HR, payroll and recruiting tools are SAP SuccessFactors (1,480 companies), Docebo (267 companies) and UKG Pro (238 companies), according to runsonwhat (October 2026). Large companies often run more than one tool in a category, so the same company can count for several.

### Which HR, payroll and recruiting tools are most popular in the United States?

In the United States, the most used HR, payroll and recruiting tools are Rippling (2,152 companies), Greenhouse (1,165 companies) and UKG Pro (739 companies), based on companies runsonwhat has located there (October 2026). Rippling has 27% of the People & HR matches among companies based in the United States.

### Which HR, payroll and recruiting tools are most popular in Germany?

In Germany, the most used HR, payroll and recruiting tools are rexx systems (440 companies), SAP SuccessFactors (408 companies) and Haufe umantis (286 companies), based on companies runsonwhat has located there (October 2026). rexx systems has 20% of the People & HR matches among companies based in Germany.

### Which HR, payroll and recruiting tools do software companies use?

Software is the industry with the most People & HR matches, and its companies use Rippling (359 companies), Teamtailor (208 companies) and Greenhouse (208 companies) most, according to runsonwhat (October 2026). Each tool's page breaks its customers down by industry, so you can check where a tool over-indexes.

### Which HR, payroll and recruiting tools are companies adopting right now?

In the 30 days to October 2026, the most new adoptions runsonwhat recorded were for SAP SuccessFactors (153 companies), Haufe umantis (145 companies) and Docebo (119 companies). A start is counted when a recheck finds a tool that the previous check of the same company, done the same way, did not.

### Which HR, payroll and recruiting tools are losing customers?

In the 30 days to October 2026, more companies stopped than started using Phenom (2 stopped, 0 started), according to runsonwhat's rechecks. Short-term moves are small next to each tool's total, so read them as signals rather than trends.

### What is SAP SuccessFactors' market share among HR, payroll and recruiting tools?

SAP SuccessFactors has 15% of the People & HR matches runsonwhat has found (3,154 companies of 21,003), as of October 2026; Rippling has 15%. This is share of companies with public evidence of each tool, not share of revenue or seats, and a company that runs two tools counts for both.

### How does runsonwhat rank HR, payroll and recruiting tools?

runsonwhat counts the companies where a public record shows each tool in use and ranks by that count. HR tools show up in careers pages and embedded job boards, in subdomains that point at the vendor (jobs.example.com), in domain-verification records and in email records used to send offer letters and payroll notices. A company counts only when a direct record backs it up. The full method is at https://www.runsonwhat.com/methodology.

## Related categories

- [Email Delivery](https://www.runsonwhat.com/tools/email-delivery.md)
- [Workspace](https://www.runsonwhat.com/tools/email-workspace.md)
- [Collaboration](https://www.runsonwhat.com/tools/collaboration.md)
- [Dev Tools](https://www.runsonwhat.com/tools/developer-tools.md)
- [Finance & Legal](https://www.runsonwhat.com/tools/finance-legal.md)
- [Security & Compliance](https://www.runsonwhat.com/tools/security-compliance.md)

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Source: runsonwhat, https://www.runsonwhat.com/tools/hr-recruiting (updated October 2026). Counts are companies with direct public evidence of the tool (DNS records, certificates, website code, a real-browser crawl, subprocessor lists), so they are lower bounds. Methodology: https://www.runsonwhat.com/methodology.