# The most used collaboration tools

As of October 2026, the most used of the 66 collaboration tools runsonwhat tracks is Adobe, found at 22,123 companies, ahead of Zoom (19,269) and Webex (15,679).

Collaboration tools are what teams work in every day: chat (Slack), docs and wikis (Notion), video meetings and recording (Zoom, Loom), AI meeting notes (Granola, Fireflies.ai), design (Canva), presentations (Gamma) and project management (Wrike, Smartsheet).

These tools are used inside companies, so most of what we see comes from domain-verification records and single sign-on setups rather than the public website.

## Collaboration tools ranked by companies using them

| # | Tool | Companies | Share of category | Last 30 days | Most popular with |
|---|---|---|---|---|---|
| 1 | [Adobe](https://www.runsonwhat.com/reverse/adobe) | 22,123 | 15% | +9 −4 | Primary/secondary Education (11×) |
| 2 | [Zoom](https://www.runsonwhat.com/reverse/zoom) | 19,269 | 13% | +13 −1 | Higher Education (3.9×) |
| 3 | [Webex](https://www.runsonwhat.com/reverse/webex) | 15,679 | 11% | +19 −1 | 10,000+ employees (9.5×) |
| 4 | [Miro](https://www.runsonwhat.com/reverse/miro) | 10,416 | 7.2% | +5 −1 | 10,000+ employees (9.8×) |
| 5 | [Slack](https://www.runsonwhat.com/reverse/slack) | 8,554 | 5.9% | +10 −1 | Software (3.5×) |
| 6 | [Canva](https://www.runsonwhat.com/reverse/canva) | 8,150 | 5.7% | +3 −2 | 10,000+ employees (5.5×) |
| 7 | [Smartsheet](https://www.runsonwhat.com/reverse/smartsheet) | 7,528 | 5.2% | +11 −1 | Biotechnology (12×) |
| 8 | [Autodesk](https://www.runsonwhat.com/reverse/autodesk) | 6,130 | 4.3% | +1 −1 | Architecture & Planning (11×) |
| 9 | [Figma](https://www.runsonwhat.com/reverse/figma) | 4,865 | 3.4% | +6 −1 | 10,000+ employees (9.7×) |
| 10 | [Box](https://www.runsonwhat.com/reverse/box) | 4,660 | 3.2% | +2 −1 | 10,000+ employees (5.7×) |
| 11 | [Notion](https://www.runsonwhat.com/reverse/notion) | 4,337 | 3.0% | +8 | Software (3.7×) |
| 12 | [GoTo](https://www.runsonwhat.com/reverse/goto) | 3,920 | 2.7% | +2 | 1,001–5,000 employees (4.1×) |
| 13 | [Foxit](https://www.runsonwhat.com/reverse/foxit) | 3,839 | 2.7% | +1 | Law Practice (6.3×) |
| 14 | [Dropbox](https://www.runsonwhat.com/reverse/dropbox) | 3,690 | 2.6% | – | 5,001–10,000 employees (5.7×) |
| 15 | [Airtable](https://www.runsonwhat.com/reverse/airtable) | 3,486 | 2.4% | +4 −2 | 10,000+ employees (9.6×) |
| 16 | [Workplace from Meta](https://www.runsonwhat.com/reverse/meta-workplace) | 2,702 | 1.9% | – | 10,000+ employees (7.7×) |
| 17 | [Lark](https://www.runsonwhat.com/reverse/lark) | 1,713 | 1.2% | +33 | Internet (5.1×) |
| 18 | [Nitro](https://www.runsonwhat.com/reverse/nitro-pdf) | 1,344 | 0.93% | – | 1,001–5,000 employees (4.5×) |
| 19 | [Wrike](https://www.runsonwhat.com/reverse/wrike) | 1,283 | 0.89% | +2 −1 | 10,000+ employees (11×) |
| 20 | [monday.com](https://www.runsonwhat.com/reverse/monday) | 1,228 | 0.85% | −1 | 10,000+ employees (7.0×) |
| 21 | [Loom](https://www.runsonwhat.com/reverse/loom) | 850 | 0.59% | +2 | 10,000+ employees (4.4×) |
| 22 | [Lucid](https://www.runsonwhat.com/reverse/lucid) | 778 | 0.54% | – | 10,000+ employees (9.2×) |
| 23 | [Pexip](https://www.runsonwhat.com/reverse/pexip) | 752 | 0.52% | +19 | 10,000+ employees (17×) |
| 24 | [Nintex](https://www.runsonwhat.com/reverse/nintex) | 644 | 0.45% | +8 | 5,001–10,000 employees (12×) |
| 25 | [MindManager](https://www.runsonwhat.com/reverse/mindmanager) | 621 | 0.43% | – | 10,000+ employees (16×) |
| 26 | [reMarkable](https://www.runsonwhat.com/reverse/remarkable) | 605 | 0.42% | +1 | Law Practice (12×) |
| 27 | [Bluebeam](https://www.runsonwhat.com/reverse/bluebeam) | 387 | 0.27% | +1 | Construction (13×) |
| 28 | [Parsec](https://www.runsonwhat.com/reverse/parsec) | 386 | 0.27% | – | Video Games (166×) |
| 29 | [Antidote](https://www.runsonwhat.com/reverse/antidote) | 379 | 0.26% | – | Higher Education (12×) |
| 30 | [Fireflies.ai](https://www.runsonwhat.com/reverse/fireflies) | 378 | 0.26% | – | 1,001–5,000 employees (3.5×) |
| 31 | [LucidLink](https://www.runsonwhat.com/reverse/lucidlink) | 299 | 0.21% | +3 | 1,001–5,000 employees (5.9×) |
| 32 | [Neat](https://www.runsonwhat.com/reverse/neat) | 266 | 0.18% | +1 | 10,000+ employees (23×) |
| 33 | [Goodnotes](https://www.runsonwhat.com/reverse/goodnotes) | 216 | 0.15% | – | Construction (6.6×) |
| 34 | [Nulab](https://www.runsonwhat.com/reverse/nulab) | 202 | 0.14% | – | 201–1,000 employees (2.7×) |
| 35 | [SafetyCulture](https://www.runsonwhat.com/reverse/safetyculture) | 200 | 0.14% | – | 1,001–5,000 employees (7.6×) |
| 36 | [Coda](https://www.runsonwhat.com/reverse/coda) | 195 | 0.14% | – | Software (2.8×) |
| 37 | [Appspace](https://www.runsonwhat.com/reverse/appspace) | 175 | 0.12% | – | 10,000+ employees (29×) |
| 38 | [Gamma](https://www.runsonwhat.com/reverse/gamma) | 170 | 0.12% | – | 1,001–5,000 employees (5.2×) |
| 39 | [Krisp](https://www.runsonwhat.com/reverse/krisp) | 122 | <0.1% | +1 −1 | IT Services (2.3×) |
| 40 | [Adobe Workfront](https://www.runsonwhat.com/reverse/adobe-workfront) | 116 | <0.1% | – | 201–1,000 employees (2.7×) |
| 41 | [Quickbase](https://www.runsonwhat.com/reverse/quickbase) | 101 | <0.1% | +1 | 201–1,000 employees (2.4×) |
| 42 | [Everbridge](https://www.runsonwhat.com/reverse/everbridge) | 99 | <0.1% | +3 | 1,001–5,000 employees (11×) |
| 43 | [Asana](https://www.runsonwhat.com/reverse/asana) | 97 | <0.1% | – | 51–200 employees (1.5×) |
| 44 | [ProdPad](https://www.runsonwhat.com/reverse/prodpad) | 92 | <0.1% | – | Software (6.6×) |
| 45 | [Whimsical](https://www.runsonwhat.com/reverse/whimsical) | 89 | <0.1% | – | 201–1,000 employees (4.0×) |
| 46 | [Staffbase](https://www.runsonwhat.com/reverse/staffbase) | 88 | <0.1% | +2 | 1,001–5,000 employees (17×) |
| 47 | [Tresorit](https://www.runsonwhat.com/reverse/tresorit) | 79 | <0.1% | – | – |
| 48 | [XMedius](https://www.runsonwhat.com/reverse/xmedius) | 79 | <0.1% | – | 201–1,000 employees (4.3×) |
| 49 | [Axios HQ](https://www.runsonwhat.com/reverse/axios-hq) | 60 | <0.1% | −1 | – |
| 50 | [Beautiful.ai](https://www.runsonwhat.com/reverse/beautifulai) | 60 | <0.1% | +1 | – |
| 51 | [Barco ClickShare](https://www.runsonwhat.com/reverse/barco) | 57 | <0.1% | – | – |
| 52 | [Read AI](https://www.runsonwhat.com/reverse/read-ai) | 53 | <0.1% | +2 | – |
| 53 | [ClickUp](https://www.runsonwhat.com/reverse/clickup) | 47 | <0.1% | – | – |
| 54 | [Canvas LMS](https://www.runsonwhat.com/reverse/instructure) | 41 | <0.1% | +1 | – |
| 55 | [Happeo](https://www.runsonwhat.com/reverse/happeo) | 39 | <0.1% | – | – |
| 56 | [Mattermost](https://www.runsonwhat.com/reverse/mattermost) | 37 | <0.1% | – | – |
| 57 | [Gather](https://www.runsonwhat.com/reverse/gather) | 33 | <0.1% | – | – |
| 58 | [Favro](https://www.runsonwhat.com/reverse/favro) | 31 | <0.1% | – | – |
| 59 | [Slido](https://www.runsonwhat.com/reverse/slido) | 23 | <0.1% | – | – |
| 60 | [Poppulo](https://www.runsonwhat.com/reverse/poppulo) | 21 | <0.1% | – | – |
| 61 | [Kahoot!](https://www.runsonwhat.com/reverse/kahoot) | 20 | <0.1% | – | – |
| 62 | [zeroheight](https://www.runsonwhat.com/reverse/zeroheight) | 20 | <0.1% | −1 | – |
| 63 | [Seatsurfing](https://www.runsonwhat.com/reverse/seatsurfing) | 17 | <0.1% | – | – |
| 64 | [Granola](https://www.runsonwhat.com/reverse/granola) | 10 | <0.1% | – | – |
| 65 | [CleanShot Cloud](https://www.runsonwhat.com/reverse/cleanshot) | 6 | <0.1% | – | – |
| 66 | [Files.com](https://www.runsonwhat.com/reverse/files-com) | 6 | <0.1% | – | – |

Share is each tool's part of all 143,962 matches in this category; a company using two tools counts for both.

## How to compare collaboration tools

- Where work already happens, and what the tool needs to integrate with.
- Admin controls: SSO, user provisioning and retention policies.
- Per-seat cost across the whole company.

## How runsonwhat finds collaboration tools

Collaboration tools mostly show up in domain-verification TXT records (Slack, Zoom, Atlassian and others verify company domains), in subdomains and on subprocessor lists.

## FAQ

### What are the most popular collaboration tools?

As of October 2026, the most popular collaboration tools by number of companies using them are Adobe (22,123 companies), Zoom (19,269 companies) and Webex (15,679 companies), according to runsonwhat. Adobe alone accounts for 15% of the 143,962 Collaboration matches runsonwhat has, and the top three together for 40%. 66 collaboration tools have at least one confirmed customer.

### Adobe vs Zoom: which is more popular?

Adobe is more popular: 22,123 companies show public evidence of Adobe, against 19,269 for Zoom, according to runsonwhat (October 2026). Among companies with up to 50 employees, though, Zoom leads: 4,205 against 2,879. Webex is third with 15,679.

### Which collaboration tools do small businesses use most?

Among companies with up to 50 employees, the most used collaboration tools are Zoom (4,205 companies), Slack (3,123 companies) and Adobe (2,879 companies), according to runsonwhat (October 2026). That differs from the overall ranking, where Adobe leads. The counts cover companies with a known headcount; see each tool's page for the full size breakdown.

### Which collaboration tools do large companies use most?

Among companies with more than 1,000 employees, the most used collaboration tools are Adobe (4,377 companies), Webex (3,725 companies) and Miro (2,159 companies), according to runsonwhat (October 2026). Large companies often run more than one tool in a category, so the same company can count for several.

### Which collaboration tools are most popular in the United States?

In the United States, the most used collaboration tools are Zoom (10,565 companies), Adobe (9,486 companies) and Webex (6,020 companies), based on companies runsonwhat has located there (October 2026). Zoom has 17% of the Collaboration matches among companies based in the United States.

### Which collaboration tools are most popular in the United Kingdom?

In the United Kingdom, the most used collaboration tools are Adobe (1,390 companies), Zoom (1,098 companies) and Miro (880 companies), based on companies runsonwhat has located there (October 2026). Adobe has 15% of the Collaboration matches among companies based in the United Kingdom.

### Which collaboration tools do software companies use?

Software is the industry with the most Collaboration matches, and its companies use Zoom (1,372 companies), Slack (1,159 companies) and Miro (854 companies) most, according to runsonwhat (October 2026). Each tool's page breaks its customers down by industry, so you can check where a tool over-indexes.

### Which collaboration tools are companies adopting right now?

In the 30 days to October 2026, the most new adoptions runsonwhat recorded were for Lark (33 companies), Webex (19 companies) and Pexip (19 companies). A start is counted when a recheck finds a tool that the previous check of the same company, done the same way, did not.

### What is Adobe's market share among collaboration tools?

Adobe has 15% of the Collaboration matches runsonwhat has found (22,123 companies of 143,962), as of October 2026; Zoom has 13%. This is share of companies with public evidence of each tool, not share of revenue or seats, and a company that runs two tools counts for both.

### How does runsonwhat rank collaboration tools?

runsonwhat counts the companies where a public record shows each tool in use and ranks by that count. Collaboration tools mostly show up in domain-verification TXT records (Slack, Zoom, Atlassian and others verify company domains), in subdomains and on subprocessor lists. A company counts only when a direct record backs it up. The full method is at https://www.runsonwhat.com/methodology.

## Related categories

- [Email Delivery](https://www.runsonwhat.com/tools/email-delivery.md)
- [Workspace](https://www.runsonwhat.com/tools/email-workspace.md)
- [Dev Tools](https://www.runsonwhat.com/tools/developer-tools.md)
- [People & HR](https://www.runsonwhat.com/tools/hr-recruiting.md)
- [Finance & Legal](https://www.runsonwhat.com/tools/finance-legal.md)
- [Security & Compliance](https://www.runsonwhat.com/tools/security-compliance.md)

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Source: runsonwhat, https://www.runsonwhat.com/tools/collaboration (updated October 2026). Counts are companies with direct public evidence of the tool (DNS records, certificates, website code, a real-browser crawl, subprocessor lists), so they are lower bounds. Methodology: https://www.runsonwhat.com/methodology.